Administrative Assistant job at Vaco Indianapolis, IN, US

Job Description

Vaco has partnered with a healthcare industry client near downtown Indianapolis to fill an Administrative Assistant position.

Schedule : This is a full-time in office position. Regular hours will be Mon-Fri, 8am -5pm. There is also a requirement to attend two evening virtual board meetings per month. Office hours can be adjusted those days.

Responsibilities:

Provide administrative assistance for the organization's CEO and CFO
Outgoing mail postage.
Building vendor correspondence\coordination
Keep inventory and order office supplies
Take reception cash to the bank and make change when needed,

Prepare monthly Board of Director meeting packets.
Prepare other meeting packets as assigned.
Manage meeting schedules for CEO & CFO.
Set up the community room for monthly staff meetings.
Attend monthly Finance Committee meeting (3rd Tuesday of each month 5:00pm - 6:00pm. Currently all are virtual and can be attended from home) and take minutes. Compile minutes for CFO review after.
Attend virtual monthly Board of Director meetings and record the minutes (4th Tuesday of the month January - October. November and December are scheduled around the holidays and can very. These are virtual except March, June, September, & December when they are in-person at the clinic; 6:00pm - 8:00pm). Compile minutes for review after.

Qualifications:

Previous administrative support experience
Strong level of professionalism
Excellent written and verbal communication skills
Proficiency in MS Office
Data entry skills
Proven record of dependability and strong attendance record

Job Tags

Holiday work, Full time, Remote job, Afternoon shift,

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