Job Description

As a Legal Administrative Assistant in this fast-paced role, you will provide direct support to an accomplished Partner. You will play a vital role in delivering top-tier administrative assistance in a deadline-driven, dynamic environment. From finalizing critical legal documents to coordinating meetings, events, and travel, your contributions will be essential to the Partner, and firm's success. Spanish-speaking candidates with law firm experience or document-heavy executive assistance experience are strongly encouraged to apply!

Key Responsibilities:

• Manage the Partner’s schedule, coordinating meetings, and overseeing domestic and international travel arrangements.
• Enter billable hours and process monthly client invoices.
• Transcribe, draft, revise, and format legal documents and correspondence.
• Maintain and organize client files in both digital and physical formats.
• Prepare and process expense reports and receipts.
• Provide general administrative support to the Partner and extended legal secretaries as needed.

Why You’ll Love Working Here:

• A collaborative team of attorneys who value curiosity and are eager to mentor.
• A firm with strong leadership, fostering a positive and engaging workplace culture.
• A competitive salary and benefits package, including extensive paid time off and overtime pay.
• A hybrid work model, offering work from home flexibility.

What We’re Looking For:

• Experience. You have 4-5 years of Legal Executive Assistant, Legal Administrative Assistant, Legal Secretary experience or Executive Assistant experience supporting challenging and heavy document work.
• Bilingual. Fluency in English and Spanish is required, with strong written and verbal communication skills.
• Professionalism. You have a courteous and polished delivery.
• Adaptability. You are reliable with the ability to adjust to the Partner’s needs in a fast-paced setting.
• Attention to detail. Strong organizational skills and a keen eye for accuracy in legal documentation.
• Tech-savvy. Advanced proficiency in MS Word and document management software.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs