Job Description

Job Description

Job Description

Job Title: Event Assistant

Job Location: New York, NY

Job Type: Full-time

Reports To: Event Coordinator

We are seeking a highly organized and proactive Event Assistant to support the planning and execution of various events. The successful candidate will assist the event management team in all aspects of event preparation, from initial planning to post-event follow-up. This role requires excellent communication skills, attention to detail, and a passion for delivering seamless event experiences.

• Event Planning Support: Assist in the preparation and coordination of event logistics, including venue selection, vendor management, and event schedules.
• Administrative Tasks: Manage event-related paperwork, such as contracts, guest lists, and itineraries, ensuring all details are accurate and up to date.
• On-Site Event Support: Help set up and break down event spaces, ensuring all equipment, materials, and decor are in place. Provide on-site assistance during events to ensure smooth operations.
• Vendor Coordination: Liaise with event vendors and suppliers to ensure timely delivery of products and services.
• Marketing & Promotion: Assist with the promotion of events through social media, email campaigns, and other marketing materials as needed.
• Post-Event Follow-Up: Assist with event evaluations, collecting feedback, and preparing reports on event performance.

• Strong organizational and multitasking skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is an asset.

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