Job Description

Job Description

Job Description

Executive/Personal Assistant

 

A high net worth individual/principal of a real estate investment family office is hiring for a dedicated, calm, and professional Executive/Personal Assistant. Due to the Principal's personal interests, this Assistant should be interested in early American history and global current events.

 

The start date for this role is mid-January 2025 to overlap with the current EA who is retiring, but the official offer will be presented asap when the ideal candidate is identified.

Salary commensurate with experience: $100-135k range + discretionary bonus, fully paid Benefits, Pension vested after 5 years, 3 weeks PTO

In Office Monday – Thursday in Midtown NYC working 9am-5pm or 10am-6pm (good work life balance)

Fridays are remote

Responsibilities

• Support all business and personal functions of Principal.
• Must be comfortable with getting executive lunch and serving tea.
• Coordinate Principal’s calendar with external advisors and staff in the US & globally.
• Coordinate all travel and generate itineraries, both domestic and international, for Principal and other professionals in the NY office.
• Assist family with assignments when needed.
• Maintain calendar appointments printed and online.
• Maintain timesheets using Excel.
• Answer corporate phones, sort mail and assist office visitors.
• Maintain files, corporate address list, Outlook addresses and emergency contact lists.
• Coordinate corporate contributions, correspondence for tax requirements, including a scholarship fund.
• Maintain corporate petty cash and generate Expense reports
• Assist with light accounting functions when needed.
• Prepare Minutes for meetings.
• Order corporate office and kitchen supplies, oversee copy and postage machines and other inhouse equipment and accounts
• Assist with gifting and online research.

Qualifications

• A knowledge of Early American History required.
• A knowledge of the history of Pennsylvania is a plus.
• A knowledge of French is helpful.

• Strong written and verbal communication skills.
• Highly detail-oriented with strong organizational skills.
• Proven experience in coordinating travel both domestic and abroad.
• Experience working in a family business a plus.
• Ability to interact professionally with clients and advisors.
• Proficiency in Microsoft Office Suite (Word and Excel).

 

Please submit your resume to apply!

 

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Immediate start, Remote job,

Similar Jobs