Job Description

Job Description

Job Description

The Personal and Executive Assistant will work exclusively, directly, closely, and effectively with the Firm’s Chief Executive Officer (CEO) to keep him well informed of upcoming commitments and responsibilities, following up appropriately. The Personal and Executive Assistant will be responsible for total administrative and personal support to the CEO. In addition, the Personal and Executive Assistant will work closely with the entire Administration team and other Firm departments.

• Plan, coordinate and ensure the CEO's schedule is followed and respected, serving as "gatekeeper" to the CEO's time and office, inclusive of managing all communications (i.e., phone calls, email, correspondence, and faxes.)
• Assist the CEO with personal social arrangements, including travel, membership renewals, state bar dues, etc.;
• Assist the CEO in reviewing and sorting incoming mail;
• Assist and draft email correspondence on behalf of the CEO;
• Assist with coordinating the Firm’s Holiday Party as well as other Firm social events;
• Assist the CEO and Marketing department with holiday correspondence to the Firm’s VIP client(s);Create and maintain litigation files for each matter;
• Assist the Marketing Department in daily “spot checks” of current commercials;
• Assist the Chief Operating Officer in scheduling in-person and telephone meetings with various individuals;
• Develop and maintain a filing system for the CEO’s files, documents, etc.;
• Maintain record of charity donations for yearly tax purposes;•
• Manage the CEO’s personal and business calendar;
• Manage and schedule monthly Firm meetings, including but not limited to the Administration, Marketing, Intake, and Income & Trial Meeting;
• Receive and process daily Logan requests for the Personal Injury department;
• Communicate directly, and on behalf of the CEO, with Executive Management, Firm personnel, and others, on matters related to CEO's initiatives;
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
• Responsible for processing and submitting the CEO’s expense report to the Firm’s Accounting department;
• Serve as the CEO's administrative liaison, working closely with the CEO in his dealings with the in-house Marketing team, other department heads, and administrative personnel; and

Competencies/Skills:

• Ability to handle confidential and sensitive information with a high degree of discretion and tact;
• Ability to communicate effectively with a range of individuals;
• Ability to be flexible and negotiate ever-changing priorities;
• Ability to multitask and accurately process a large volume of work, often without daily oversight;
• Ability to work alone or as part of a team;
• Active and acute knowledge in Adobe Acrobat and Microsoft Office (i.e. Word, Excel, Outlook);
• Excellent attention to detail and proofreading skills;
• Is “politely persistent” in obtaining information to meet deadlines; 
• Possess excellent written and verbal communication skills;
• Possess strong organizational, analytical, and clerical skills;
• Strong ability to multi-task and meet deadlines;
• Possess excellent interpersonal and organizational skills; and
• This position requires physical activity including, but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds (lbs.). In addition, lifting heavy items and transport/guide up to 100 pounds (lbs.) of material on a cart is sometimes required. This position may also require sitting for prolonged periods of time.

Qualifications:

• High school diploma or equivalent;
• Minimum of 5-year experience in an Administrative or Personal and/or Executive Assistant position;
• Prior experience working a law firm setting is preferred; and
• Bilingual: fluently read, write, and speak English and Spanish, strongly preferred.

The Dominguez Firm is one of the most widely recognized and successful personal injury law firms with a legal staff of over 120, who collectively deliver unrivaled client service and results. The firm’s sought-after trial attorneys have won multi million-dollar verdicts and results in serious injury and wrongful death cases. They have been recognized with prestigious awards and accolades by industry peers and lawyers’ associations for their continuous success winning cases for individuals and families in need of outstanding legal representation. With over half a billion dollars recovered for accident victims, The Dominguez Firm has championed the rights of Californians for over thirty years. A testament to the litigation process is that other personal injury law firms refer some of their most seriously injured clients to The Dominguez Firm. The firm serves clients from all walks of life in English, Spanish, Korean, French, Italian, Portuguese, Arabic, Mandarin, Armenian and Farsi. With offices located in Los Angeles, Beverly Hills, Long Beach, Orange, Riverside, Oxnard, Sacramento, San Jose, San Bernardino, San Diego and Bakersfield, The Dominguez Firm can deploy its resources at a moment’s notice.

Company Description

The Dominguez Firm is one of the most widely recognized and successful personal injury law firms with a legal staff of over 120, who collectively deliver unrivaled client service and results. The firm’s sought-after trial attorneys have won multi million-dollar verdicts and results in serious injury and wrongful death cases. They have been recognized with prestigious awards and accolades by industry peers and lawyers’ associations for their continuous success winning cases for individuals and families in need of outstanding legal representation. With over half a billion dollars recovered for accident victims, The Dominguez Firm has championed the rights of Californians for over thirty years. A testament to the litigation process is that other personal injury law firms refer some of their most seriously injured clients to The Dominguez Firm. The firm serves clients from all walks of life in English, Spanish, Korean, French, Italian, Portuguese, Arabic, Mandarin, Armenian and Farsi. With offices located in Los Angeles, Beverly Hills, Long Beach, Orange, Riverside, Oxnard, Sacramento, San Jose, San Bernardino, San Diego and Bakersfield, The Dominguez Firm can deploy its resources at a moment’s notice.

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